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#Backup office 365 contacts update
#Backup office 365 contacts download

Create a new txt file and name it pstsize.reg (note the extention).To change the file size you will need to create a registry key. Making the file size smaller can be useful if you need to place the files on removable media. You can increase or decrease the file size, but keep in mind that if you make it too large, to change of file corruption increases as well. The default file size of the exported PST files is 10 GB. Just select multiple users or mailboxes at step 5 and makes sure that you select one pst file for each mailbox in step 10.

#Backup office 365 contacts download

You can also use these steps to download multiple mailboxes at once. Wait for it toįinish and open the PST file in the location that you specified. Expand Advanced Options and give the PST file a meaningful nameĭepending on the size of the mailbox, the download can take some time. The last step is to start the download in the eDiscovery Export Tool.ģ. Click Open in the security warningīefore you can start the download, you will need to copy the export key from the Compliance Center. To download the PST files we will need to use the eDiscovery Export Tool.Īs mentioned earlier in the blue note, you will need to use Edge for this step or use a ClickOnce browser extension in Chrome or Firefox.Ĭlick Download Results to download the toolĪ new tab will open that will download the eDiscovery Tool. – Select the Export job to view the status – Open the Export tab in the content search screen Download the Office 365 export mailbox PST fileĪgain, it can take a couple of minutes for the download file to get ready.– Export Exchange Content as: One PST file for each Mailbox. – Output Options: All items, including ones that have unrecognized format… We can now select what and how we want to export our mailbox. Click on the Content Search that we have just created

#Backup office 365 contacts update

(Click Refresh occasionally to update the status)ġ. Wait for the status to change to Completed in the Content Search scene.

Review your Content Search and click Submit to start it.Ĭlick Done to close the New Search screenĭepending on the mailbox size it can take a couple of minutes to complete the content search. We want to export the complete mailbox, so we can leave the conditions empty. Select or search the correct user and click on DoneĪnd click on Next to continue to the Conditions.

The next step is to select the mailbox that we want to export. To export a mailbox, turn Exchange Mailboxes on and click on Choose users, groups, or Teams This helps you later with identifying the correct content search. Give your content search a recognizable name and description and click Next. – Select Content Search in the menu under Solutions Open the Microsoft 365 Compliance Center.

Their are browser extensions available for Chrome and Firefox that solve this issue and allows you to download and use the eDiscovery Export Tool Note Only the browser Edge is supported to download the eDiscovery Export Tool. Then we can export the result to a PST file with the eDiscovery Export Tool. To export a mailbox out of Office 365 we first need to create a Content Search that will collect all the mail of the specified user. To apply the new permissions it’s best to log out, close the tab and log back in again. We have now the proper permissions to start a Content Search and export an Office 365 mailbox to pst.

Lookup your own account and add it to the list.

Click on Choose eDisovery Administrator or Edit.

Make sure that the Export Role is listed in the Assigned Roles (otherwise add it).

In the menu, click on Compliance to open the Compliance Admin Center.

You will need to be a global administrator to change permissions. To use the Content Search you will need to have the eDiscovery Manager role in the Microsoft 365 Compliance center.Ī global administrator doesn’t have this role by default, so first, we are going to give your account the proper permissions. We are going to use the Content Search and eDiscovery Export Tool to export an Office 365 mailbox to PST. Requirements to Export Mailbox to PST in Office 365 In this article, I am going to explain how you can export an Office 365 mailbox to pst. Users can export their own mailbox through the Outlook client, but also as an admin we can easily export a complete mailbox through the Office 365 Admin Center. For example when a user leaves the organization, legal purposes, or when you want to migrate a mailbox to another mail service. In some use-cases, you might want to export Office 365 mailboxes to a PST file.